Charles Darwin University ("the University") is committed to protecting your privacy. This Privacy Statement contains the University's policies for management of the personal information it collects. It is part of the procedures put in place by the University, which aim to protect the privacy of your personal information in accordance with the Information Privacy Principles ("IPPs") set out in the Information Act (NT) ("the Act").
The University collects the personal information that it needs to carry out its functions and activities, including its statutory functions.
The University may also collect statistical information to assist us and other government bodies to provide the most appropriate educational courses and facilities to students. Once this kind of information is collected, it will be de-identified so that any compilation or publication of those statistics will not reveal your identity.
The University may collect your personal information in a number of ways, including:
(a) directly from you in documents such as enrolment or application forms, via the student identification card system or by verbal or written correspondence; and
(b) from third parties such as other educational institutions or government bodies.
(c) using cookies on our website. A cookie is a piece of text sent from a web server to your computer, and is used to identify you only by a random number. This information does not personally identify you, but it does tell us that your computer has visited our site and what areas of the site have been browsed.
Use and Disclosure
The University may use your personal information in a number of ways, including:
(a) to carry out the University's functions and activities;
(b) to provide information about the University's courses and facilities to students or prospective students;
(c) to provide educational services and to determine and provide appropriate support services and facilities to students;
(d) to administer and manage processes such as admission, enrolment, scholarships, accommodation, billing and collection of fees and charges, examinations and academic standing;
(e) to administer and maintain information technology services and facilities for the University.
The University will take reasonable steps to ensure that your personal information is not disclosed to third parties except in certain circumstances, including where:
(a) you have consented to the release;
(b) the release of the information is a condition of your sponsorship or enrolment;
(c) the University is authorised or required by law or regulatory requirements to disclose the information to, for example, the Australian Taxation Office or Centrelink;
(d) the information is provided to a third party which provides services to the University, in which case the University will endeavour to ensure that the service provider agrees to preserve the confidentiality of your personal information;
(e) the circumstances where the University is not prohibited from disclosing the information, as described in the Act.
Security of Information
The University will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure.
Your personal information is generally stored in a secure place in the University faculty or department that uses that information. Your personal information may also be stored by the University in electronic form, which is protected from unauthorised access by a password system. University staff have access to your personal information only to the extent that is required for them to carry out their duties.
The University has in place a system to manage its records so that personal information is destroyed or permanently de-identified once it is no longer needed.
Access to Your Information
If you make a written request to us for access to the personal information the University holds about you, the University will provide you with access to that information, unless there is an applicable exception under the IPPs.
We may charge you a reasonable fee for providing you with access to the information.
Accuracy of Information
The University wishes to ensure that the personal information it collects uses, or discloses is, and remains accurate, complete and up to date. If you think that your personal information retained by the University requires changing or updating, please contact your faculty or the Privacy Officer.
If you wish to access or change your personal information, or to lodge a complaint about an interference with your privacy, or you have any query on how your personal information is collected or handled, please contact our Privacy Officer:
Charles Darwin University
DARWIN NT 0909